Last Updated: November 2025
Version: 1.0

About us

RxPeople provides permanent recruitment services to clients and work-seekers within the UK pharmacy and healthcare sector. 

• Company Name: RxPeople
• Office Address:
• Email: info@rxpeople.co.uk
• Data Protection Contact: Sarah Moore (info@rxpeople.co.uk)

RxPeople acts as a Data Controller when processing your personal data. 

Purpose of this privacy policy

This policy explains: 

• What personal data we collect
• How and why we use it
• The lawful bases that allow us to use it
• Who we may share it with
• How long we keep it
• Your data protection rights

We process your personal data so that we can provide recruitment and work-finding services to you and to our clients. 

How we collect personal data

We may collect your personal data in the following ways: 

• When you apply for a job through our website or a job board
• When you register with us directly
• When you provide your CV to us by email or through other means
• Through professional networking platforms such as LinkedIn
• Through referrals or recommendations
• From clients following interviews or placements
• From publicly available sources relevant to professional recruitment 

Categories of personal data we collect

Personal data - we may collect the following data: 

• Contact details (name, address, email address, phone number)
• Date of Birth
• CV / Employment history
• Education, training and qualifications 
• Professional registrations (e.g. GPhC number)
• Identification documents
• National Insurance Number 
• Immigration and right-to-work information
• Referee details
• Any additional information you, your referees, or our clients provide about you

Special category (sensitive) personal data - only collected with your explicit consent: 

• Information relating to disabilities or health conditions relevant to the role
• Criminal conviction information (where relevant to the role)
• Nationality and ethnicity

These lists may not be exhaustive. 

How we contact you

We may contact you using: 

• Telephone
• Email
• Text Message 
• LinkedIn or other social media platforms

You may opt out of certain communication methods at any time. 

How we use your personal data

We process your personal data to: 

• Provide recruitment and work-finding services
• Match your skills, qualifications and experience to suitable job opportunities
• Assess your suitability for job roles
• Share your details with clients for potential opportunities (with your knowledge)
• Manage the recruitment process, including interviews, references and compliance checks
• Communicate with you about relevant roles
• Maintain accurate work-seeker records

If we need to process special category data, we will ask for your explicit consent before doing so. 

Our legal bases for processing 

We rely of the following lawful bases: 

Legitimate Interests - this applies when: 

• You have applied for a role or submitted your CV
• We contact you about job opportunities relevant to your skills
• We hold your information to maintain accurate candidate records
• We provide clients with suitable candidate options

Our legitimate interest is to operate as a recruitment business and to match candidates with job opportunities. 

Consent 

Used only for:

• Processing special category data
• Keeping your details on file where required for regulation or preference 
• Sending certain types of communication, where legally required

You may withdraw consent at any time. 

Legal obligation 

We process data where required: 

• Verify your identity
• Perform right-to-work checks
• Maintain records required by recruitment regulations

Contractual obligation

Where processing is necessary to enter or fulfil a contract with you or a client. 

Clients' personal data

For clients, we collect and store:

• Company details
• Contact details for employees
• Job role requirements
• Records of meetings, calls and email communications

This enables us to provide an effective recruitment service and supply suitable candidates. 

Who we share personal data with

We may share your personal data with:

• Clients who are recruiting for relevant roles
• Clients who may require someone with your skills and experience 
• Professional service providers (IT consultants, auditors, legal advisors, accountants)
• Regulatory and legal authorities where required by law

All third parties receiving your data must comply with confidentiality and data protection obligations. 

International data transfers

We do not transfer personal data outside the UK. 

If this ever becomes necessary, we will ensure appropriate safeguards are in place (such as adequacy decisions or standard contractual clauses). 

Data retention

We retain personal data only as long as necessary. 

• Work-seeker records must be kept for at least one year after creation or last provision of services (Employment Agencies Regulations 2003)
• If we have had no meaningful contact with you for 3 years, we will stop processing your data and securely delete it, unless we are legally required to retain it longer. 

“Meaningful contact” includes communications about roles or updates from you. 

Your rights

You have the following rights under data protection law:

• Right to be informed how your data is used
• Right of access to your data
• Right to rectification of inaccurate data
• Right to erasure in certain circumstances
• Right to restrict processing 
• Right to data portability 
• Right to object to processing based on legitimate interests
• Right not to be subject to automated decision-making or profiling 
• Right to withdraw consent at any time

To exercise these rights, email info@rxpeople.co.uk (for the attention of Sarah Moore)

Automated decision-making 

RxPeople does not use automated decision-making or profiling that produces legal or significant effects. 

Complaints

If you have concerns or complaints about how we handle your data, please contact:

• Sarah Moore at: info@rxpeople.co.uk

You also have the right to complain to the Information Commissioners Office (ICO):

• Phone: 0303 123 1113
• Website: https://ico.org.uk/concerns/

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Cookie Policy 

Last Updated: November 2025

This Cookie Policy explains how RxPeople (“we”, “us”, “our”) uses cookies and similar technologies when you visit www.rxpeople.co.uk

We use cookies to ensure our website functions properly, to enhance your browsing experience, and to understand how our site is used. This policy provides clear information about the types of cookies we use, why we use them, and how you can manage your cookie preferences. 

What are cookies?

Cookies are small text files placed on your computer or device when you visit a website. Cookies help website's function, improve performance, and provide information to site owners. 

Cookies may be: 

• Session cookies: deleted when you close your browser 
• Persistent cookies: remain on your device until they expire or deleted
• First-party cookies: set by our website 
• Third-party cookies: set by external services or partners

How we use cookies

We use cookies to: 

• Ensure the website operates correctly
• Enable features such as contact forms and job applications
• Improve user experience 

Types of cookies we use 

Strictly necessary cookies - these cookies are essential for the website to function and cannot be switched off in our systems. They are usually set in response to user actions, such as: 

• Using the job search function
• Submitting forms (i.e. job applications or contact forms)

If you block these cookies, parts of the site may not work properly.

Examples may include: 

• Session identifiers
• User input cookies that remember form details 

Functional cookies

These cookies improve your experience by remembering the choices you make, such as: 

• Form details for future correspondence 
• Search preferences 

Analytics and performance cookies

We use Google Analytics to understand how visitors interact with the site. These cookies help us: 

• Measure traffic and user behaviour 
• Identify popular pages
• Improve site performance 

The information collected is aggregated and does not identify individual users. 

For more details, see Google’s documentation on Analytics cookies. 

Analytics cookies are only used with your consent. 

Third-party cookies

Some features of our website may rely on third-party tools or integrations (e.g. analytics providers, embedded content, or job posting platforms). These third parties may set cookies to operate their services. 

We recommend reviewing their respective cookie policies for more information. 

Managing your cookie preferences

When you first visit our website, you will be asked whether you consent to non-essential cookies (e.g. analytics cookies). 

You can manage or change your preferences at any time by adjusting your browser settings. Most browsers allow you to: 

• Block all cookies
• Delete existing cookies
• Block third-party cookies
• Configure site-specific cookie settings

Please note: Disabling cookies may affect the functionality of this and other websites you may visit. 

Changes to this cookie policy

We may update this cookie policy from time to time. Any changes will be posted on this page with the updated revision date. 

Contact us

If you have any questions about this Cookie Policy, please contact us by emailing:

• info@rxpeople.co.uk 

RxPeople
151 The Rock, Bury, Greater Manchester, BL9 0ND